TCC Board of Trustees Work Session Meeting September 10

Posted on by Samantha Windschitl

Supporting materials for the work session meeting will be provided on the Board Meetings page. Once the meeting has begun, streaming video of the proceedings will also be available.

Pursuant to the authority granted in the Declaration of Emergency issued by the Office of the Texas Governor on March 13, 2020, and in the subsequent suspension of certain provisions of the Open Meetings Act on March 16, 2020, in an effort to mitigate the spread of the COVID-19 virus by avoiding large group meetings while still ensuring continued governmental operations and preserving transparency:

Take notice that the Monthly Work Session Meeting of the Tarrant County College Board of Trustees will be held telephonically/video conferencing and at the TCC Trinity River Campus, 300 Trinity River Campus Circle, Fort Worth, Texas, 76102, commencing at 2 p.m. on Thursday, September 10, 2020, to consider and act on the following Agenda:

Agenda

  1. Call to Order
  2. Public Comment (No presentation shall exceed three minutes.)
    • Members of the public wanting to make public comment at the meeting must e-mail gloria.fisher@tccd.edu on or before 1 p.m. CDT on Thursday, September 10, 2020, noting the nature of the comment to be made and a telephone number where you can be reached during the meeting. Registered participants will be called in the order their requests were received and joined to the meeting telephonically during the “Public Comment” portion of the meeting.
  3. Review of Board Business Items
    1. August 13, 2020 Work Session Meeting Minutes
    2. August 20, 2020 Board of Trustees Meeting Minutes
    3. August 28, 2020 Special Board of Trustees Meeting Minutes
  4. Review of Proposed Consent Agenda Items for Board Meeting on September 17, 2020
    1. Consideration and Approval of Annual Renewal Contract with Edfinancial Services for Financial Aid Call Center and Verification Processing for Student Financial Aid Services
      Amount of $649,799.33
    2. Consideration and Approval of Ratification for Purchase of Access to the Westlaw PRO Database from Thomson Reuters for a 36-Month Term
      Amount of $110,066.04
    3. Consideration and Approval of Contract with Microsoft for Premier Support Services
      Amount of $227,000.00
    4. Consideration and Approval of Maintenance Agreement with IBM Through Sirius Computer Solutions, Inc. for On-Site and Remote Services
      Amount of $169,152.87
    5. Consideration and Approval of Ratification of Contract Amendment with Ellucian Company, LLP for Central Help Desk Overage Charges
      Amount of $142,707.50
    6. Consideration and Approval of Investment Brokers List for 2020–2021
    7. Consideration and Approval of Annual Review and Adoption of Tarrant County College District’s Investment Policy and Strategy (Excluding Mineral Investment Policy)
    8. Consideration and Approval of Letter Agreement with Weaver and Tidwell, LLP to complete the 2020 Financial Audit
      Amount Not to Exceed $155,000.00
    9. Consideration and Approval of Service Agreements with Ayers Saint Gross for Consulting Services Related to 3G8P Program Development and Planning Alignment
      Combined Amount of $304,435.20
    10. Consideration and Approval of Expenditures Exceeding $100,000 from Statutorily Exempted Procurement Methods for Fiscal Year 2021 for eProcurement Catalog Supplies & Equipment
    11. Consideration and Approval of Human Resource Consulting Services with Indefinite Delivery Indefinite Quantity Pool of Vendors for Three (3) Year Term with Option to Renew for Two (2) more Years
      Aggregate Annual Amount Not to Exceed $500,000.00
    12. Consideration and Approval of Deductive Change Order with Brandt Engineering for Electrical Systems Upgrade on Northwest Campus
      Amount of -$56,533.00(CREDIT)
    13. Consideration and Approval of Deductive Change Order with Enviromatic Systems for Direct Digital Controls Upgrade on Northwest Campus
      Amount of -$79,094.66 (CREDIT)
    14. Consideration and Approval of Payment to McCall Parkhurst & Horton for Legal Fees Associated with the Bond Program
      Amount of $196,165.95
  5. Review of Proposed Individual Action Items for Board Meeting on September 17, 2020
    1. Consideration and Approval of a Resolution Providing for the Levy and Collection of an Annual Ad Valorem Tax on All Property Within the Boundaries of the Tarrant County College District on January 1, 2020
    2. Consideration and Approval of Mineral Investment Policy
    3. Consideration and Approval of Ratification Proposal with Texas Air Systems, Inc. for COVID 19 – District-Wide Bipolar Ionization Additions
      Amount of $212,500.00
    4. Consideration and Approval of Ratification of Contract Addendum No. 1 with ABM Texas General Services, Inc. for COVID 19 – Enhanced Cleaning Services
      Amount of $350,000.00 (Not to Exceed)
    5. Consideration and Approval of Contract with Talent Corporation,LLC. for Professional Employer Service for Skilled Construction Workers
      Amount of $5,500,000.00 ($1,100,000 Annually) for a Two-Year Term with 3 One-Year Renewal Option
    6. Consideration and Approval of Contract with Imperial Construction for the Third Floor Corporate Services Renovation at the Erma C. Johnson Hadley Center of Excellence
      Amount of $2,391,104.00
    7. Consideration and Approval of HVAC Equipment Purchase from Texas Air Systems, Inc. for the Welding Technology Lab Expansion Project at the Erma C. Johnson Hadley Center of Excellence
      Amount of $368,000.00
    8. Consideration and Approval of Contract with Perkins & Will to provide Redevelopment Design Services for Southeast Campus
      Amount of $2,621,940.00
    9. Consideration and Approval of Contracts with Multiple Vendors for Redevelopment Design Services and Construction at Northwest Campus
      Amount of $22,935,788.00
  6. Report of the Chancellor
    1. Presentations
      1. Construction Projects
      2. Mineral Investment Policy
      3. Criminal Justice Training Center De-Escalation Training Program
      4. TCC Means Business
    2. Schedule of Upcoming Facility Projects
    3. Schedule of Upcoming Information Technology Projects
    4. Chancellor Updates
  7. Closed Session
    The Board will conduct a closed meeting in order to discuss matters permitted by the following sections of Chapter 551 of the Texas Government Code.

    1. Section 551.071, Consultation with Attorney
      To seek the advice of its attorney about pending or contemplated litigation, settlement offers, or any matter in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act.

      1. Legal issues regarding any item listed on today’s District Work Session Meeting agenda.
    2. Section 551.072, Deliberations Regarding Real Property
      Deliberate the purchase, sale, exchange, lease or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third party.
    3. Section 551.074, Deliberations on Personnel Matters
      Deliberate appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
    4. Section 551.076, Deliberations on Security Devices or Security Audits
      Deliberate regarding the deployment, or specific occasions for implementation, of security personnel or devices.

    The Board may reconvene in open session and act on any item listed on the Executive Session Agenda in accordance with Chapter 551 of the Texas Government Code.

  8. Adjournment

For requests for ADA accommodations, call 817-515-5242, 817-515-5187 (TTY), or email ADA.accommodations@tccd.edu

Posted 1:40 p.m. on September 4, 2020

Media Contact: 817-515-5212