TCC Board of Trustees Work Session Meeting August 13

Posted on by Samantha Windschitl

Supporting materials for the work session meeting will be provided on the Board Meetings page. Once the meeting has begun, streaming video of the proceedings will also be available.

Pursuant to the authority granted in the Declaration of Emergency issued by the Office of the Texas Governor on March 13, 2020, and in the subsequent suspension of certain provisions of the Open Meetings Act on March 16, 2020, in an effort to mitigate the spread of the COVID-19 virus by avoiding large group meetings while still ensuring continued governmental operations and preserving transparency:

Take notice that the Monthly Work Session Meeting of the Tarrant County College Board of Trustees will be held telephonically/video conferencing and at the District Offices, 1500 Houston Street, Fort Worth, Texas, 76102, commencing at 2 p.m. on Thursday, August 13, 2020, to consider and act on the following Agenda:

Agenda

  1. Call to Order
  2. Public Comment (No presentation shall exceed three minutes.)
    • Members of the public wanting to make public comment at the meeting must e-mail gloria.fisher@tccd.edu on or before 1 p.m. CDT on Thursday, August 13, 2020, noting the nature of the comment to be made and a telephone number where you can be reached during the meeting. Registered participants will be called in the order their requests were received and joined to the meeting telephonically during the “Public Comment” portion of the meeting.
  3. Review of Board Business Items
    1. June 11, 2020 Work Session Meeting Minutes
    2. June 18, 2020 Board of Trustees Meeting Minutes
  4. Review of Proposed Consent Agenda Items for Board Meeting on August 20, 2020
    1. Consideration and Approval of Texas Association of School Boards Local Policy Update 38
    2. Consideration and Approval of EE (Local) Policy Revision
    3. Consideration and Approval to Amend CC (Local) to Add Reserve Policy and Adopt CAD (Local) to Create a Debt Policy
    4. Consideration, Approval and Execution of Three (3) Deeds from Property Tax Foreclosure
    5. Consideration and Approval of Non-Credit Tuition and Fees
    6. Consideration and Approval of a Letter Agreement with Barnes and Noble to Invoice Tarrant County College District for the Cost of Science Lab Kits Ordered by Students to be Paid with CARES Act Funds When Eligible
    7. Consideration and Approval of the Instructional Agreement with Tarrant County College and Crowley ISD (CISD) for Dual Credit Courses at the Bill R. Johnson Career & Technology Center Crowley Collegiate Academy
    8. Consideration and Approval of the Ratification of a Contract Amendment with CenturyLink Communications Contract
      Annual Amount of $22,296.00
    9. Consideration and Approval of the Annual Renewal with SHI International for Cherwell Service Management
      Amount of $109,800.00
    10. Consideration and Approval of Contract with Edmentum Holdings for the Annual Renewal
      Amount of $157,859.69
    11. Consideration and Approval of Contract with Elsevier, Inc. for the Spring 2022 Nursing Cohort Training Enrollment
      Amount of $142,332.50
    12. Consideration and Approval of the Purchase of 20 ADEC Cabinets/Console Modules from Henry Schein for the NE Dental Hygiene Program
      Amount of $221,880.00
    13. Consideration and Approval of a 3-Year Contract with Stericycle, Inc. to Provide District Shredding Services
      Up to an Aggregate Amount of $114,500 for the Initial 3-year Period
    14. Consideration and Approval for Use of Purchasing Cooperatives Listed in Attachment A on an As-Needed Basis for Authorized Expenditures for Fiscal Year 2020-2021
    15. Consideration and Approval of Procedure for the Acceptance of Electronic Sealed Bids or Proposals
    16. Consideration and Adoption of Minority and Woman Owned Business Enterprise/ Historically Underutilized Business Program
    17. Consideration and Approval of Deductive Change Order with Weatherproofing Services for the Roof Restoration Project at Trinity River Campus
      Amount of -$52,108.00 (Credit)
    18. Consideration and Approval of Ratification of Contract with the Tax Assessor/Collector through Tax Year 2021
      Amount of $1,850,000 (Not to Exceed)
    19. Consideration and Approval of Ratification of Payment of Tarrant ‘s College District’s pro-rata allocation of the Tarrant Appraisal District 2020 Budget for Services Associated with Levying a Property Tax
      Amount of $1,325,173.00 (Not to Exceed)
  5. Review of Proposed Individual Action Items for Board Meeting on August 20, 2020
    1. Consideration and Approval of the Three-Year Renewal (37 Months) of CISCO Security Software Licenses and Support with SHI International
      Amount Up to $1,081,876.27 ($360,625.42 Annually)
    2. Consideration and Approval of Contract with McGriff, Seibels & Williams, Inc., RHSB and Higginbotham for TCC’s 2020 to 2021 Insurance Renewal
      Estimated Amount of $1,887,183.00
    3. Consideration and Approval of Contract with Trevino Group Inc. to Renovate the Bookstore at Trinity River Campus in the
      Amount of $365,251.88
    4. Consideration and Approval of the Contract with Freedom Construction for Renovation of the Student Center at Northeast Campus
      Amount of $406,934.56
    5. Consideration and Approval of the Contract with Cable’s Plumbing for Sanitary Sewer Replacement at Northeast Campus
      Amount of $492,531.33
    6. Consideration and Approval of Contracts with Multiple Vendors for the LED Lighting Upgrade Project at South Campus
      Amount $1,345,339.60
    7. Consideration and Approval of Contracts with Multiple Vendors for the Emergency Power Upgrades at South Campus
      Amount of $628,900.96
    8. Consideration and Approval of Contract with Chambers Engineering, LLC. for Building Envelope Modifications and Improvements on South Campus
      Amount of $175,302.07
    9. Consideration and approval of the Contract with Freedom Construction for the Renovation of Health Sciences Building at South Campus
      Amount of $496,979.00
    10. Consideration and Approval of Contract with GFC Construction for the Welding Technology Lab Expansion Project at the Erma C. Johnson Hadley Center of Excellence
      Amount of $2,968,335.02
    11. Consideration and Approval of Contracts with Multiple Vendors for the Renovation of the Third Floor at the Erma C. Johnson Hadley Center of Excellence on Northwest Campus
      Amount of $431,483.00
    12. Consideration and Approval of Contracts with Multiple Vendors for Redevelopment Design Services and Construction at the Northwest Campus
      Amount of $22,935788.00
    13. Consideration and Approval of Contracts with Multiple Vendors for the Emergency Power Upgrades at Southeast Campus
      Amount of $679,165.68
    14. Consideration and Approval of Contract with Perkins & Will to Provide Redevelopment Design Services for Southeast Campus
      Amount of $2,621,940.00
    15. Consideration and Approval of Contract with Freedom Construction for District-Wide Electronic Access Control Repairs
      Amount of $253,134.94
    16. Authorize the Transfer of $12,656,941 from Operations and Maintenance Fund 10 to Debt Service Fund 50 ($2,982,189) and Cash-Funded Capital Fund 40 ($9,674,752) for the Purpose of Supporting the Five-Year Capital Plan
    17. Consideration and Approval of Resolution Approving the Operating Budgets and Capital Budgets of the TCCD for the Fiscal Year, Beginning September 1, 2020
    18. Consideration and Approval of a Resolution Providing for the Levy and Collection of an Annual Ad Valorem Tax on All Property within the Boundaries of TCCD
  6. Report of the Chancellor
    1. Schedule of Upcoming Facility Projects
    2. Schedule of Upcoming Information Technology Projects
    3. Presentations
      1. 2020-2021 Budget and Tax Levy
      2. Five-Year Capital Plan
      3. 2019 Bond Program Update
    4. Chancellor Updates
  7. Closed Session
    The Board will conduct a closed meeting in order to discuss matters permitted by the following sections of Chapter 551 of the Texas Government Code.

    1. Section 551.071, Consultation with Attorney
      To seek the advice of its attorney about pending or contemplated litigation, settlement offers, or any matter in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act.

      1. Legal issues regarding any item listed on today’s District Work Session Meeting agenda.
    2. Section 551.072, Deliberations Regarding Real Property
      Deliberate the purchase, sale, exchange, lease or value of real property where deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third party.
    3. Section 551.074, Deliberations on Personnel Matters
      Deliberate appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
    4. Section 551.076, Deliberations on Security Devices or Security Audits
      Deliberate regarding the deployment, or specific occasions for implementation, of security personnel or devices.

    The Board may reconvene in open session and act on any item listed on the Executive Session Agenda in accordance with Chapter 551 of the Texas Government Code.

  8. Adjournment

For requests for ADA accommodations, call 817-515-5242, 817-515-5187 (TTY), or email ADA.accommodations@tccd.edu

Posted 1:35 p.m. on August 10, 2020

Media Contact: 817-515-5212